Past Due Accounts Receivable Letter Sample
- Sirina Abady
- Dec 9, 2022
- 2 min read
Depending on your business and the industry, the past due date of your invoice may vary. It is best to wait until a week or so before the date to send your reminder. This will ensure that your clients receive the memo.
In addition to your invoice, a past due notice is a crucial part of any collection process. The goal is to catch your client with an outstanding balance at the right time. This is especially important when it comes to 60-90 day past due invoices.
A past due notice should include all the essentials, including a warning, a contract, and T&Cs. The most important part of this letter is that it gets your client's attention. It should also be written in a professional tone. This helps to keep the late payment issue from becoming personal.
Another tactic for catching the attention of your client is to use a text message. Text messages are highly effective because they have a very high open rate. The average recipient of a text message reads a message in three minutes.
There are two basic ways to use a past due notice: through an email or a text message. Each method is a little different. For an email, you can send a single email or split it into multiple messages. Using a text message allows you to still include a lot of the information.
The best way to send a past due letter in an email is to make sure that the language is appropriate. If you send a wordy email, your recipient may get caught up in the spam folder. You will also need to break your letter into skimmable messages.
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